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On the Gloucester Campus, East College Drive will be closed on Monday, February 26, through the end of May due to road construction.

All traffic must use the other entrances to the College. Employees will be able to access F-lot by driving through E-lot. We apologize for any inconvenience this may cause & look forward to a safer traffic pattern once construction is complete. Click HERE for a map.

RCSJ students on campus

Student Records

Add, Drop, Audit & Withdrawal (ADAW) Information

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Winter /Spring Refund Policy  (Both Campuses)​​​​​
View Gloucester Campus Fall Refund information​​​​
View Cumberland Campus Fall ​Refund Information​
What is the difference between drop and withdrawal?

​To avoid owing a bill, students must drop classes before the semester begins or during the drop/add period. A dropped class does NOT appear on the student’s transcript. 

A withdrawal occurs after the refund period. Students are financially responsible for withdrawn classes. A withdrawal appears on the student’s transcript as a “W” grade. 

What is an audit?

An audit allows the student to continue in the class, but he or she is subject to certain conditions specified by the instructor. While the grade does not affect a student's GPA, they will receive a grade of “R” (Gloucester) or "AU" (Cumberland) which appears on the transcript but is not included in the student's grade point average. Audited courses are not eligible for financial aid and do not count toward degree completion. 

Students who audit a class may choose to do so for any number of reasons; among them: it may help the student decide between majors, and expand their knowledge without the fear of a bad grade.   

​​Audit must declared by the day following the last day to drop. Students are responsible for all tuition and fees for audited courses.  

What do I need to do if I want​ to drop a class?Gloucester Campus

To drop a class online, please follow these instructions: 


    1. Log in​ to the Rowan College Portal.
    2. Click the Academics tab, accessible from the menu drawer on the left.
    3. Click the Add or Drop Classes link under the Registration Tools heading. If you required a PIN number to register, you will need the same PIN number to drop your course(s), it is located on the Advisement Form you received when you registered for the course(s).

Not all students are eligible to drop/add courses online. Please enter the Virtual Express Advising​ line for assistance in dropping a course.​ 

Cumberland Campus Instructions

To drop a class online, please follow these instructions: 

    1. Log in to Self-Service
    2. In the Student Planning Menu, go to Plan & Schedule
    3. Click the Drop Box on the course(s) you wish to drop.

Not all students are eligible to drop/add courses online. Students who are not must pick up an Enrollment Change Form at the Enrollment One Stop Office in the Student & Enrollment Services Building or fill out the form electronically via self-service. The student should fill out the form, see an advisor if needed, and submit it to the One Stop for processing.        

​​What do I need to do if I want to withdraw from a class?

Students receiving aid or are part of a cohort program should speak with their advisor before withdrawing to see how it could impact their academic and financial status at the college or in a program.
   

Gloucester Campus
To withdraw from a course or from the college, please enter the virtual line in Express Advising. To withdraw from a course or from the College, students must complete an official withdrawal form.  
 

Cumberland Campus
 

All withdrawals must be completed on an Enrollment Change Form in person at the Enrollment One Stop Office or submitted via Self Service​
 


What is a partial withdrawal?

A partial withdrawal occurs when a student withdraws from some but not all classes for the semester.   

What is a total withdrawal?

A total withdrawal occurs when a student withdraws from all classes for the semester. Advisor approval is required for a total withdrawal.   

Does a withdrawal appear on my transcript?

Yes. Withdrawing from a course may also have further implications on employment if employers see too many. Likewise, withdrawing from a course that is part of your major as opposed to an elective course may play a factor in some future considerations for employers. Consult with your advisor to help understand what impact a withdrawal might have on you.    

Does a drop appear on my transcript?

No.
   

If I drop a class will it affect my financial aid?

Yes, a dropped class may affect financial aid. Consult with your advisor and with financial aid about the implications of a drop.    

If I withdraw from a class will it affect my financial aid?​

Yes, a dropped class may affect financial aid. Consult with your advisor and with financial aid about the implications of a drop.​Federal financial aid recipients are subject to a reduction of their financial aid if they completely withdraw or stop attending classes within the 60-percent period of any given semester. Aid recipients are responsible for costs related to tuition, fees, and books if their financial aid is revised or canceled. 
      

What are the refund rules for full-term and accelerated terms?​​

Pay attention to the length of the course as specific refund rules apply to the course based on the length of the term as follows:   

Full-term (15 week) courses: 

    • Sunday after the start of the term: Last Day to Add/Drop and receive 100% refund
    • Last Day to Audit: is the day after the last day to drop
    • Last Day to Withdraw: 2/3rd through the semester (typically 10th week)

Accelerated terms (4 to 13 week courses):  

    • Wednesday after the start of the term: Last Day to Add/Drop and receive 100% refund
    • Last Day to AUDIT is the day after the last day to drop
    • Last Day to Withdraw: 2/3 through the term
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How do I adjust my schedule without incurring additional charges during the “Add/Drop” period?​

Once the 100% refund period is complete, ​ all swaps (dropping and adding equivalent credits) must be completed during the same transaction​ to avoid a bill beyond late registration fees, if applicable. The first 5 days of a full-term course and the first three days of an accelerated term course are considered the “add/drop” period.​​ Once the add/drop period is over, online registration is closed, you must process a withdrawal, and you are responsible for 100% of the charges.​ 

Cumberland Campus
During the add/drop period, you may adjust your schedule via self-service or in person at the Enrollment Services One Stop. It is advised that you seek assistance from an advisor to ensure you process this correctly and understand the changes to your schedule.​ 

Gloucester; Cumberland