June 17, 2025 Board of Trustees Meeting
8307 Hazing Prevention
Background for policy development:
The policy has been developed to be in compliance with both the federal (Stop Campus Hazing Act) and state (Timothy J. Piazza Law) to be effective for implementation as of June 23, 2025.
May 6, 2025 Board of Trustees Meeting
6201 Student Payments, Delinquent Accounts, and Refunds
Background for policy and AP revisions:
This policy was revised as a result of the Title IV Higher Education of 1965 update effective July 1, 2024 delineating the non-withholding of transcripts when there are outstanding financial obligations to a college. Additionally, refund information specific to Career Technical Education Division has been added to the policy and AP.
7113 Tuition Reimbursement and Waivers for Employees
Background for AP revision:
This AP was revised to provide RCSJ employees guidelines for taking a course from the RCSJ Career and Technical Education Division.
9011 Lost and Found
Background for policy reaffirmation and AP revision:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. The AP was revised to provide updated contact information for the Cumberland Campus.
9013 Parking and Traffic
Background for policy and AP reaffirmations:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy and AP.
9015 Peaceful Assemblies on Campus
Background for policy and AP reaffirmations:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy and AP.
April 15, 2025 Board of Trustees Meeting
1003 Code of Ethics for College Trustees
Background for policy revision:
This policy was revised to provide additional clarification regarding the role of the Board as related to educational programming and college business in maintaining the autonomy of the institution.
3103 Degree/Certificate Requirement
Background for policy revision:
This policy was revised to align with the 50% required credits as indicated in the administrative procedure.
5105 Smoke and Tabacco Free Environment
Background for AP revision:
This AP was revised to update the wording to align with Federal law regarding withholding of college transcripts as a result of outstanding account balances.
6007 Budgeting
Background for policy and AP revisions:
This policy was revised to generalize terminology for annual budget approval to align with the administrative procedure. This AP was revised to delete a statement regarding Board of School Estimate.
7501 Employee Recognition Awards
Background for policy and AP cancellation:
This policy and AP have been rescinded since the information from these documents is already incorporated in policy and AP 7411 Employment Practices.
March 18, 2025 Board of Trustees Meeting
5007 Use of College Vehicles
Background for P and AP revision:
This policy was revised to include verbiage to specify “College approved activities". The AP was revised to clarify information regarding locations of forms and offices, and employee titles.
9005 Office of Safety and Security
Background for policy revision:
This policy was revised to include verbiage to specify “on the College campus or property controlled by the College".
9007 Weapons
Background for policy and AP revision:
This policy was revised to reword the definition for weapons; however, the content was not changed. This AP was revised to provide additional information and clarity regarding N.J.S.A. 2C:39-6: Retired Law Enforcement Permit to Carry a Handgun.
February 18, 2025 Board of Trustees Meeting
8109.1 Nonpublic Personal Information Security
Background for AP development:
This AP was developed in accordance with the Gramm-Leach-Bliley Act (GLBA) for protection of nonpublic personal information.
8605 Administrative, Judicial Orders, and Law Enforcement Compliance
Background for policy and AP development:
This policy and AP were developed to address instances when law enforcement authorities may need to intervene in daily campus operations to fulfill their duties.
9001 Campus Security and Compliance with The Clery Act
Background for policy and AP revisions:
This policy was revised to include general verbiage changes with no changes to content. The AP was revised to include general verbiage changes and the addition of general information regarding hazing as indicated in the amended Jeanne Clery Campus Safety Act.
9003 Emergency Operations Plan
Background for policy reaffirmation:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.
January 21, 2025 Board of Trustees Meeting
2001 Minors on Campus
Background for AP revision:
This AP was revised to change the age from 15 to 14 for the College's Admission Office to determine the student's readiness and to address specific safety concerns.
5101 Alcoholic Beverages on Campus
Background for policy revision:
This policy was revised to include another example of a special circumstance to procure, store, or service alcoholic beverages on campus as an “educational purpose".
5105 Smoke and Tobacco Free Environment
Background for policy and AP revisions:
This policy and AP were revised to remove the specific verbiage of a “Smoking Permitted Area" sign to generalize the verbiage as an “identified" smoking area.
5107 Stormwater Regulation Compliance
Background for policy reaffirmation:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.
December 17, 2024 Board of Trustees Meeting
3301 Academic Progress, Probation, and Leave
Background for AP revision:
This AP was revised to remove the completion rate calculation and return to the original maximum credit load in order to align with current College ERP system capabilities.
5005 Hanging Pictures and Decorations
Background for policy revision:
This policy was revised to generalize Buildings and Grounds contact information.
5103 Indoor Air Quality
Background for policy reaffirmation and AP revision:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. The AP was revised to update contact information and other grammatical revisions were made which did not affect the content.
November 19, 2024 Board of Trustees Meeting
5003 Distributing and Posting Materials
Background for policy and AP revision:
This policy was revised by removing a sentence already addressed in the administrativeprocedure and adding a sentence directing the development of administrative procedure. The AP was revised to include information regarding external employment advertisements.
8007.3 Off Campus Conduct
Background for AP development:
This AP was developed to communicate to students that disciplinary action may be taken for conduct on or off-campus where students are representing the College or participating in college sanctioned field trips or travel (domestic or international).
8603 Emergent Medical and Mental Health Temporary Accommodations
Background for policy & AP development:
This policy and AP were developed to ensure students are supported and eligible to receive temporary accommodations after a serious temporary medical condition or injury.
9007 Weapons
Background for AP revision:
This AP was revised to include retired police officers employed by RCSJ as an exception.
October 15, 2024 Board of Trustees Meeting
7103 Holidays
Background for AP development:
This AP was developed to document in AP format the holidays the Board of Trustees approves annually.
7107 Leaves of Absences
Background for AP revision:
This AP was revised to update the number of floating holidays. See page 5 of the AP.
7411 Employment Practices
Background for AP revision:
This AP was revised to provide additional information to “Other Adjustments" on page 9 and further clarify “Service Awards/Retiree Recognition" information on page 10.
9009 Animals on Campus
Background for policy revision and AP development:
This policy was revised to include the Americans with Disabilities Act Amendments Act (ADAAA) definition for a service animal as a dog. This AP was developed to provide information from the ADAAA and New Jersey Law Against Discrimination (NJLAD) as it relates to service animals.
July 30, 2024 Board of Trustees Meeting
3301 Academic Progress, Probation, and Leave
Background for policy and AP revisions:
This policy and AP were revised to further define credit ratio to credits completed to attain “good academic standing" as a student, a probationary student will be required to complete the Academic Success Plan/Program, and delineate credit restrictions during the probationary period(s).
4011 Unmanned Aerial Systems (Drones)
Background for policy and AP development:
This policy and AP were developed to ensure compliance with all legal obligations and reduce risks to safety, security, and privacy while utilizing these devices for research, educational, or recreational purposes.
6103 Check Writing and Signatory Authority
Background for policy and AP revision:
This policy was revised to update the area for check writing and include a section on contract signatory authority. The AP was revised with title changes previously Board approved, check signatory responsibilities, and contract signatory authority.
6105 Credit Card
Background for policy and AP revisions:
This policy was revised to issue credit cards to designated employees by the College on both campuses. The AP was revised with title changes previously Board approved.
6201 Student Payments, Delinquent Accounts, and Refunds
Background for policy and AP reaffirmations:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy and AP.
6203 Tuition and Fees
Background for policy reaffirmation:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.
6301 Gift Acceptance
Background for policy and AP reaffirmations:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy and AP.
7105 Lactation Room Accommodations
Background for AP revisions:
The AP was revised to update location and contact information for the Cumberland and Gloucester campuses.
8003 Anti-Bullying and Intimidation
Background for policy revision:
This policy was revised to include policy and AP 7019 Pregnant and Parenting Students and Employees as references and title changes previously Board approved.
8005.1 Academic/Grade Appeals
Background for AP revision:
The AP was revised to include additional information regarding the Step 5 hearing.
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