September 16, 2025 Board of Trustees Meeting
1003 Code of Ethics for College Trustees
Background for policy revision:
The policy was revised to rewrite some verbiage for clarity; however, no content was changed.
2003 Executive Representation
Background for policy and AP revision:
The policy and AP were revised to indicate the hierarchy of Vice Presidents if acting in the absence of the President.
5001 Use of Facilities
Background for policy and AP revision:
The policy was revised by adding the statement regarding the development of administrative procedures. The AP was revised to provide additional verbiage for those internal and external individuals/groups requesting usage of RCSJ facilities on the Cumberland and Gloucester campuses.
7013 Sexual Misconduct and the Rights of Victims
Background for AP revision:
The AP was revised with updates to contact information.
8003 Anti-Bullying and Intimidation
Background for policy revision:
The policy was revised to change the reporting of bullying and intimidation complaints for Gloucester Campus students from the Associate Vice President, Student Engagement to the Executive Director, Threat Assessment Management, Title IX, Compliance, and Judicial Affairs.
8005.1 Academic Grade Appeals
Background for AP revision:
The AP was revised to provide further clarity and detail to this process, along with additional steps in the process.
July 29, 2025 Board of Trustees Meeting
2011 Records Retention and Disposition
Background for AP revision:
The AP was revised to include specific State of NJ documents required in the records retention and disposition process.
3003 Grade System and Grade Point Average (GPA)
Background for AP revision:
The AP was revised by removing the “FA – Failure and Attendance Grade" section and revising the “Early Alert Warning" to reflect Anthology terminology as “Midterm Grades".
3101 Academic Honors
Background for AP revision:
The AP was revised by defining the honors delineations for part-time and full-time students as one criterion.
3105 Graduation Variance
Background for P and AP revision:
The policy and AP were revised to provide current terminology and practices related to the ERP implementation process.
3107 Multiple Degrees
Background for P and AP revision:
The policy and AP were revised to provide current terminology and practices related to the ERP implementation process.
3202 Financial Conflict of Interest
Background for policy development:
The policy was developed to protect the credibility and integrity of all investigators involved in research thereby preserving the trust and confidence of the public in all sponsored activities undertaken by the College regardless of the funding source.
5201 Naming Buildings, Educational Spaces, Classroom, Meeting and Public Spaces, and Other Assets
Background for P and AP revision:
The policy was revised to change the scope to Gloucester Campus only since Cumberland Campus buildings are the property of the County of Cumberland.
6006 Third-Party Provider
Background for policy and AP development:
The policy and AP were developed to ensure the quality, ethics, integrity, and transparency of all activities conducted in the name of RCSJ, including services and educational programming delivered by third-party providers.
7105 Lactation Room Accommodations for Employees and Students
Background for AP revision:
The AP was revised to provide updated contact and location information for the Gloucester Campus.
8101 Admissions (General, Selective, Special, and International)
Background for AP revision:
The AP was revised specifically for returning students to complete a new application if returning after one (1) or more years from last date of attendance.
8109 Student Records
Background for AP revision:
The AP was revised to provide current terminology and practices related to the ERP implementation process.
8203 Student Attendance Documentation
Background for AP revision:
The AP was revised to provide current terminology and practices related to the ERP implementation process.
8207 Transfer and Reverse Transfer Students
Background for P and AP revision:
The policy was revised to change a transfer grade from C- to C and the AP includes transfer information under bullet 2, page 2 at the top of the page.
8405 Tuition Waivers and Discounts for Student and Community
Background for AP revision:
The AP was revised to clarify the fees as “per credit".
June 17, 2025 Board of Trustees Meeting
8307 Hazing Prevention
Background for policy development:
The policy has been developed to be in compliance with both the federal (Stop Campus Hazing Act) and state (Timothy J. Piazza Law) to be effective for implementation as of June 23, 2025.
May 6, 2025 Board of Trustees Meeting
6201 Student Payments, Delinquent Accounts, and Refunds
Background for policy and AP revisions:
This policy was revised as a result of the Title IV Higher Education of 1965 update effective July 1, 2024 delineating the non-withholding of transcripts when there are outstanding financial obligations to a college. Additionally, refund information specific to Career Technical Education Division has been added to the policy and AP.
7113 Tuition Reimbursement and Waivers for Employees
Background for AP revision:
This AP was revised to provide RCSJ employees guidelines for taking a course from the RCSJ Career and Technical Education Division.
9011 Lost and Found
Background for policy reaffirmation and AP revision:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. The AP was revised to provide updated contact information for the Cumberland Campus.
9013 Parking and Traffic
Background for policy and AP reaffirmations:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy and AP.
9015 Peaceful Assemblies on Campus
Background for policy and AP reaffirmations:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy and AP.
April 15, 2025 Board of Trustees Meeting
1003 Code of Ethics for College Trustees
Background for policy revision:
This policy was revised to provide additional clarification regarding the role of the Board as related to educational programming and college business in maintaining the autonomy of the institution.
3103 Degree/Certificate Requirement
Background for policy revision:
This policy was revised to align with the 50% required credits as indicated in the administrative procedure.
5105 Smoke and Tabacco Free Environment
Background for AP revision:
This AP was revised to update the wording to align with Federal law regarding withholding of college transcripts as a result of outstanding account balances.
6007 Budgeting
Background for policy and AP revisions:
This policy was revised to generalize terminology for annual budget approval to align with the administrative procedure. This AP was revised to delete a statement regarding Board of School Estimate.
7501 Employee Recognition Awards
Background for policy and AP cancellation:
This policy and AP have been rescinded since the information from these documents is already incorporated in policy and AP 7411 Employment Practices.
March 18, 2025 Board of Trustees Meeting
5007 Use of College Vehicles
Background for P and AP revision:
This policy was revised to include verbiage to specify “College approved activities". The AP was revised to clarify information regarding locations of forms and offices, and employee titles.
9005 Office of Safety and Security
Background for policy revision:
This policy was revised to include verbiage to specify “on the College campus or property controlled by the College".
9007 Weapons
Background for policy and AP revision:
This policy was revised to reword the definition for weapons; however, the content was not changed. This AP was revised to provide additional information and clarity regarding N.J.S.A. 2C:39-6: Retired Law Enforcement Permit to Carry a Handgun.
February 18, 2025 Board of Trustees Meeting
8109.1 Nonpublic Personal Information Security
Background for AP development:
This AP was developed in accordance with the Gramm-Leach-Bliley Act (GLBA) for protection of nonpublic personal information.
8605 Administrative, Judicial Orders, and Law Enforcement Compliance
Background for policy and AP development:
This policy and AP were developed to address instances when law enforcement authorities may need to intervene in daily campus operations to fulfill their duties.
9001 Campus Security and Compliance with The Clery Act
Background for policy and AP revisions:
This policy was revised to include general verbiage changes with no changes to content. The AP was revised to include general verbiage changes and the addition of general information regarding hazing as indicated in the amended Jeanne Clery Campus Safety Act.
9003 Emergency Operations Plan
Background for policy reaffirmation:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.
January 21, 2025 Board of Trustees Meeting
2001 Minors on Campus
Background for AP revision:
This AP was revised to change the age from 15 to 14 for the College's Admission Office to determine the student's readiness and to address specific safety concerns.
5101 Alcoholic Beverages on Campus
Background for policy revision:
This policy was revised to include another example of a special circumstance to procure, store, or service alcoholic beverages on campus as an “educational purpose".
5105 Smoke and Tobacco Free Environment
Background for policy and AP revisions:
This policy and AP were revised to remove the specific verbiage of a “Smoking Permitted Area" sign to generalize the verbiage as an “identified" smoking area.
5107 Stormwater Regulation Compliance
Background for policy reaffirmation:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.
December 17, 2024 Board of Trustees Meeting
3301 Academic Progress, Probation, and Leave
Background for AP revision:
This AP was revised to remove the completion rate calculation and return to the original maximum credit load in order to align with current College ERP system capabilities.
5005 Hanging Pictures and Decorations
Background for policy revision:
This policy was revised to generalize Buildings and Grounds contact information.
5103 Indoor Air Quality
Background for policy reaffirmation and AP revision:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. The AP was revised to update contact information and other grammatical revisions were made which did not affect the content.
November 19, 2024 Board of Trustees Meeting
5003 Distributing and Posting Materials
Background for policy and AP revision:
This policy was revised by removing a sentence already addressed in the administrativeprocedure and adding a sentence directing the development of administrative procedure. The AP was revised to include information regarding external employment advertisements.
8007.3 Off Campus Conduct
Background for AP development:
This AP was developed to communicate to students that disciplinary action may be taken for conduct on or off-campus where students are representing the College or participating in college sanctioned field trips or travel (domestic or international).
8603 Emergent Medical and Mental Health Temporary Accommodations
Background for policy & AP development:
This policy and AP were developed to ensure students are supported and eligible to receive temporary accommodations after a serious temporary medical condition or injury.
9007 Weapons
Background for AP revision:
This AP was revised to include retired police officers employed by RCSJ as an exception.
October 15, 2024 Board of Trustees Meeting
7103 Holidays
Background for AP development:
This AP was developed to document in AP format the holidays the Board of Trustees approves annually.
7107 Leaves of Absences
Background for AP revision:
This AP was revised to update the number of floating holidays. See page 5 of the AP.
7411 Employment Practices
Background for AP revision:
This AP was revised to provide additional information to “Other Adjustments" on page 9 and further clarify “Service Awards/Retiree Recognition" information on page 10.
9009 Animals on Campus
Background for policy revision and AP development:
This policy was revised to include the Americans with Disabilities Act Amendments Act (ADAAA) definition for a service animal as a dog. This AP was developed to provide information from the ADAAA and New Jersey Law Against Discrimination (NJLAD) as it relates to service animals.
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