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College Policies and Administrative Procedures

College Policies and Administrative Procedures

Recent Policy Updates

November 9, 2021 Board of Trustees Meeting

7421 Telecommuting for Employees

Background for policy and AP revisions:

This policy was revised to provide information and clarification regarding durations of telecommuting assignments and President/Vice President authorization and approval for telecommuting assignments.  The administrative procedure includes this clarification regarding durations of telecommuting, President/Vice President authorization/approval, and an expiration date of December 31, 2021 for a portion of this administrative procedure.

7503 Safe Post-Emergency Restart

Background for AP revision:

This administrative procedure has been revised to provide an expiration date of December 31, 2021 for the vaccine incentive.


 

October 12, 2021​ Board of Trustees Meeting

7503 Safe Post-Emergency Restart

Background for policy revision:

This policy was revised to provide a statement identifying the guiding principles as delineated in the “Fall 2021 RCSJ Restart Summary” approved by resolution of the RCSJ Board of Trustees on September 14, 2021.

8303 Student Publications

Background for policy reaffirmation:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. 

 8305 Fraternities and Sororities

Background for policy reaffirmation:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.

8501 Library Bill of Rights

Background for policy reaffirmation:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. 

8503 Library Services

Background for policy and AP revision:

This policy was revised to include verbiage regarding access to information and services during emergency situations. The AP was revised to include information regarding the RCSJ Instructional Services Librarian, VALE Reciprocal Borrowing Agreement, and Equipment and Hotspot Access.

8505 Collection Development

Background for policy reaffirmation and AP revision:

The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.​The AP was revised to remove an outdated statement from the American Library Association.


 

September 14, 2021​ Board of Trustees Meeting

3001 Academic Divisions

Background for policy revision:

This policy was revised by changing the name of the policy from “Areas" to “Divisions".  One division is renamed and moved to be incorporated as an area within another division.

3003 Grading System and GPA

Background for AP revision:

This AP was revised to reflect the current grading system for the Cumberland Campus and the Gloucester Campus.

7013 Sexual Misconduct and the Rights of Victims

Background for policy and AP revision:

This policy was revised by changing the wording from “set of materials" to “notification" to comply with Code of Federal Regulations 668.46(b)(11)(ii)-(vii) Institutional Security Policies and Crime Statistics.  The AP was revised with additional clarifications from the annual Clery review.  These clarifications further defined the term “sexual misconduct", addition of item VI. 8, and addition of terminology indicating the training for Title IX Coordinators.

7421 Telecommuting for Employees

Background for policy revision:

This policy was revised to provide an additional statement allowing the discretion of the Board of Trustees to establish some positions as remote.

7503 Safe Post-Emergency Restart

Background for policy and AP revision:

This policy and AP were revised to provide updated information based on Centers for Disease Control (CDC), State, and Local Departments of Health current guidelines.

8005.5 Level One Academic Integrity Violations Appeals

Background for AP development:

This AP was developed in order to provide a student the process for appealing a level one academic integrity violation.

8007 Student Code of Conduct

Background for policy and AP revision:

This policy was revised to provide the definition of a “student" in the RCSJ community.  The AP was revised to provide information regarding the expulsion of a student who comes on campus.

8007.2 Student Face Covering in Pandemics

Background for AP revision:

This AP was revised to provide updated information based on Centers for Disease Control (CDC), State, and Local Departments of Health current guidelines.

8105 Placement Testing, Foundation Courses, and Testing Exemptions

Background for AP revision:

This AP was revised to provide information regarding an exemption as related to students eligible for NJ Stars.

8107.1 Testing Services – Cumberland Campus

Background for AP revision:

This AP was revised to update building name change and contact phone numbers.

8109 Student Records

Background for policy reaffirmation and AP revision:

This policy was reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review this policy.  The AP was revised to include information for the completion of the Student Records form on the Cumberland campus. 

8209 Military Activation

Background for policy and AP reaffirmation:

This policy and AP were reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review these documents. 

8301 Student Clubs and Organizations

Background for policy and AP revision:

This policy was revised to include an additional reference to administrative procedure 8007 Student Code of Conduct. The AP was revised to provide an additional definition for a student club and organization advisor.

8403 Chargeback-Out-of-County Student Aid

Background for policy reaffirmation and AP revision:

This policy was reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review this policy.  The AP was revised to include documents the student must provide to the RCSJ Office of Student Records.

8407 Military Tuition Assistance Funds

Background for policy and AP reaffirmation:

This policy and AP were reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review these documents. 
​​ 

​​​July 13, 2021​ Board of Trustees Meeting

8007 Student Code of Conduct

Background for policy reaffirmation and AP revision:

                                   This policy was reaffirmed by specific individuals from both Cumberland and Glouceste campuses who worked collaboratively to review this policy.  The AP was revised to provide the definition of a “student” in the RCSJ community.

8205 Student Credit Limits

Background for policy reaffirmation:

This policy was reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review this policy.​

8207 Transfer and Reverse Transfer Students

Background for policy reaffirmation and AP revision:

                                            This policy was reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review this policy.  The AP was revised to provide information regarding further opportunities to earn transfer credit and deleted a section regarding selective admissions programs.

8401 Financial Aid

Background for policy and AP reaffirmation:

This policy and AP was reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review this policy and AP.

8405 Tuition Waivers for Students and Community

Background for policy reaffirmation and AP revision:

This policy was reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review this policy.  The AP was revised by deleting redundant information, removing the section on NJ Stars, and providing additional  information for Senior Citizen Waivers.

8409 Second Degree Student Financial Aid

Background for policy reaffirmation:

This policy was reaffirmed by specific individuals from both Cumber​land and Gloucester campuses who worked collaboratively to review this policy.  

7107.1 Families First Coronavirus Response Act (FFCRA)

Background for AP rescindment:

This AP was rescinded as a result of the FFCRA benefits expiration date on December 31, 2020.


June 8, 2021​ Board of Trustees Meeting
 
8103 Criminal History Background Checks for Students

Background for policy and AP revisions:

                                   This policy and AP were reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review this policy. 

                                           8105 Placement Testing, Foundation Courses, and Testing Exemptions

                                   Background for policy revision and AP development:

                                           This policy was revised to strengthen verbiage and unify the website address for the Cumberland and Gloucester campuses.  The AP was revised as a result of combining the separate Gloucester and Cumberland campus documents.

                                           8107 Testing Services and AP 8107.1 Cumberland and 8107.2 Gloucester

                                    Background for policy and AP revisions:

                                            This policy was revised to provide updated information for the location of the Gloucester campus testing center location.  The APs were revised with updated testing locations and documents.

                                           8111 Preferred Name

                                    Background for policy and revisions:

                                          This policy was revised to strengthen verbiage for defining the term “Preferred Name”.  The AP provides additional clarification regarding preferred first name and legal name.

                                          8201 Academic Amnesty

                                    Background for policy and revisions:

                                           This policy was revised to further define the criteria for a student to qualify for academic amnesty. The AP includes information to support a student who does not meet the criteria for academic amnesty.

                                           8203 Student Attendance Documentation

                                    Background for policy reaffirmation and AP revisions:

                                           This policy was reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review this policy.  The AP was revised to provide additional information and clarification regarding student attendance documentation for each campus.​


 May 5, 2021​ Board of Trustees Meeting


8001 Academic Integrity
Background for policy reaffirmation and AP revision:
 

​                                    This policy was reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review th​is policy.  Upon review, by this policy team, additional procedural information was provided in the administrative procedure.

                                           8003 Anti-Bullying and Intimidation

                                   Background for policy reaffirmation:

                                   This policy was reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review this policy.​

                                           8005 Student Appeals

                                   Background for policy and AP revision:

                                   This policy was revised to provide additional information regarding Cumberland and Gloucester campus office locations and individuals to contact for appeals.  All other content remains intact.  Upon review, by this policy team, additional procedural information was provided in administrative procedure 8005.1, 8005.2, 8005.3, and 8005.4.

                                           8009 Student Rights and Responsibilities

                                   Background for policy and AP reaffirmation:

                                   This policy and AP were reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review these documents.

                                           8101 Admissions (General, Selective, Special, and International)

                                   Background for policy reaffirmation and AP revised:

                                           This policy was reaffirmed by specific individuals from both Cumberland and Gloucester campuses who worked collaboratively to review this policy.  Upon review, by this policy team, additional procedural information was revised in the administrative procedure.


​​Contact:

​Meg Resue,​ Special Assistant to the President and Board of Trustees, Institutional Effectiveness and Policy, Institutional Compliance
[email protected]​sj​.edu
856-415-2101​​







Gloucester; Cumberland