Policies
College Policies and Administrative Procedures
A College policy satisfies all the following criteria:
- It has broad application throughout the College;
- It has senior level approval for issuance and/or significant revision;
- Resources are available to enforce the policy; and
- Information is provided to implement the policy.
Recent Updates
June 16, 2026 Board of Trustees Meeting
4007 Learning Management Systems
Background for policy reaffirmation and AP revisions:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. The policy AP was revised to reword and clarify information regarding the process for requesting a new third-party platform.
4011 Unmanned Aerial Systems (Drones)
Background for policy and AP revisions:
The policy was revised with clarifying verbiage. No change in content. The AP was revised to expand the scope of the AP application to not only the College community, but also anyone on the campus grounds or at a College-sanctioned activity off campus. Additional revisions were made for clarifying verbiage.
7013 Sexual Misconduct and the Rights of Victims
Background for AP revision:
The AP was revised to provide revised contact information on the Reporting Allegations of Sexual Misconduct and Resource Referrals charts.
7107 Leaves of Absence
Background for AP revision:
The AP was revised to increase the number of total donated days a recipient can use for the duration of employment with RCSJ to 260 days.
8201 Academic Amnesty
Background for AP revision:
The AP was revised to provide additional information and clarification regarding academic amnesty criteria.
April 21, 2026 Board of Trustees Meeting
2003 Executive Representation
Background for AP revision:
The AP was revised to reflect an administrative responsibility change.
4001 Acceptable Use of Technological Resources
Background for policy and AP revisions:
The policy was revised with an administrative responsibility change and two additional verbiage clarifications. The AP was revised with an administrative responsibility change and a variety of verbiage clarifications along with defining a “Collaboration Platform”.
4005 Online Proctoring
Background for policy and AP revisions:
The policy was revised with statements of clarification to support the academic integrity of online assessments. The AP was revised to update the link for technical requirements for online proctoring products and the statement regarding the student laptop program was deleted.
4009 Collaboration Platforms
Background for policy and AP revisions:
The policy was revised with a policy title change from “Web Conferencing” and corresponding verbiage revisions from “Web Conferencing” to “Collaboration Platforms” in the body of the document. Additionally, the statement “No other web conferencing collaborative platforms may be used for synchronous online communication initiated by the College” was deleted. The AP was revised with a title change, clarification regarding recording of a session, and rearrangement of other information within the AP with no content change.
7411 Employment Practices
Background for AP revision:
The AP was revised to include a section on “Reduction in Force.”
9001 Campus Security and Compliance with the Clery Act
Background for AP revision:
The AP was revised to reflect an administrative responsibility change and a title change.
March 31, 2026 Board of Trustees Meeting
1001 By-Laws of the Board of Trustees
Background for policy revision:
The policy was revised to specify the name of an office referenced, e.g. Chairperson, Vice Chairperson, Secretary, etc.
1005 Trustee Orientation and Development
Background for policy reaffirmation:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy.
3013 Digital Learning Material
Background for policy and AP cancellations:
The policy and AP were previously renumbered to 4003, but now to be rescinded as 3013. These documents were duplicates on the RCSJ policy webpage.
3103 Degree and Certificate Requirements
Background for policy and AP revisions:
The policy and AP were revised to provide additional information regarding academic certificates and certificates of achievement.
3107 Multiple Degrees and Certificates
Background for policy and AP revisions:
The policy was revised to provide additional wording to the title and reorder content information. No content was revised in the policy. The AP was revised to provide additional wording to the title, reorder content information, and include information regarding Certificates of Achievement.
3301 Academic Progress, Probation, and Leave
Background for policy and AP revisions:
The policy was revised to align information with current Anthology implementation and further define academic probation. The AP was revised to align information with current Anthology implementation and further define Academic Warning, Academic Probation, and Academic Leave.
4003 Digital Learning Materials
Background for policy and AP revisions:
The policy was revised with a name change and further defining of security for digital learning materials. The AP was revised with the reordering of content and number change from 3013 to 4003. No content was revised in the AP.
Jan 20, 2026 Board of Trustees Meeting
Policy 2013, The College’s Role in the Workforce
Background for the policy revision:
The policy was revised to rearrange the content to create a better flow of information. No content was revised.
Policy 2015, Solicitation on Campus
Background for policy revision:
The policy was revised to include a more comprehensive definition of solicitation.
Policy 2017, Travel Excursions
Background for policy cancellation:
The policy was rescinded based on the content within this policy as no longer in practice, relevant, or part of the College’s mission. All college travel is addressed in P/AP 6115 Travel Authorization and Reimbursement.
Policy 3007, Physical Therapist Assistant Program Non-Represented Staff
Background for policy cancellation:
The policy was rescinded since the statement is no longer a requirement of the Commission on Accreditation in Physical Therapy Education (CAPTE).
Policy 8401, Financial Aid
Background for AP revision:
The AP was revised to remove information related to Satisfactory Academic Program (SAP) and develop a standalone policy for SAP.
Policy 8402, Satisfactory Academic Progress
Background for policy development:
The policy was developed as a standalone policy from 8401 Financial Aid policy.
December 16, 2025 Board of Trustees Meeting
2007 College Policies
Background for policy and AP revision:
The policy and AP were revised with verbiage to provide further clarification.
2009 Open Public Access to Records
Background for policy and AP reaffirmation:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy and AP.
2011 Records Retention and Disposition
Background for policy reaffirmation and AP revision:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. The AP was revised to provide an example for labeling a records box.
5003 Distributing and Posting Materials
Background for policy and AP revision:
The policy and AP were revised to provide verbiage for further clarification, explanation, and direction.
November 18, 2025 Board of Trustees Meeting
1007 Presidential Searches
Background for policy revision:
The policy was revised to rewrite, replace some verbiage, or provide additional clarification; however, no content was changed.
1009 Board Travel and Conferences
Background for policy revision:
The policy was revised to rewrite, replace some verbiage, or provide additional clarification; however, no content was changed.
2001 Minors on Campus
Background for policy reaffirmation and AP revision:
The policy owners on both the Cumberland and Gloucester campuses worked collaboratively to review and reaffirm this policy. The AP was revised to clarify approvals for courses taken by minors.
2005 Educational Programs
Background for policy and AP revision:
The policy was revised to list the degree “associate in fine arts (AFA)”, revise the name from “committee” to “council”, and add verbiage about the development of administrative procedures. The AP was revised to list the degrees of “Associate in Applied Science, Associate in Fine Arts” and revise the name from “committee” to “council”.
3401 Art Collection
Background for policy and AP revision:
The policy and AP were revised to rewrite or replace some verbiage; however, no content was changed.
7107 Leaves of Absence
Background for AP revision:
The AP was revised in the “Sick Leave” section regarding P.L. 2018, Chapter 10 Earned Sick Leave Law. The “Vacation Leave” section was revised regarding the process for carryover requests to be submitted to the Division Vice President. The “Advanced Study” section was revised to simplify the verbiage and no content was changed. The “Personal Leave of Absence” provides additional information and clarification regarding additional requests for time and failure to return to work once the leave request has expired.
7411 Employment Practices
Background for AP revision:
The AP was revised in section IIB. “Recruitment Process” with the removal of the Title IX Office, section IIE. “Conditional Offer of Employment” provides information regarding an employee transfer, section VD. “Other Adjustments” provides information regarding promotions, section VIA. “Employee Recognition” provides revisions to the degree incentives offered, and section VIB. “Privileges for Emeritus Status and Retirees” contains criteria revisions within each of these categories.
8101 Admissions (General, Selective, Special, and International)
Background for AP revision:
The AP was revised to provide specific names of forms to be utilized for HSOP and Dual Credit programs.
September 16, 2025 Board of Trustees Meeting
1003 Code of Ethics for College Trustees
Background for policy revision:
The policy was revised to rewrite some verbiage for clarity; however, no content was changed.
2003 Executive Representation
Background for policy and AP revision:
The policy and AP were revised to indicate the hierarchy of Vice Presidents if acting in the absence of the President.
5001 Use of Facilities
Background for policy and AP revision:
The policy was revised by adding the statement regarding the development of administrative procedures. The AP was revised to provide additional verbiage for those internal and external individuals/groups requesting usage of RCSJ facilities on the Cumberland and Gloucester campuses.
7013 Sexual Misconduct and the Rights of Victims
Background for AP revision:
The AP was revised with updates to contact information.
8003 Anti-Bullying and Intimidation
Background for policy revision:
The policy was revised to change the reporting of bullying and intimidation complaints for Gloucester Campus students from the Associate Vice President, Student Engagement to the Executive Director, Threat Assessment Management, Title IX, Compliance, and Judicial Affairs.
8005.1 Academic Grade Appeals
Background for AP revision:
The AP was revised to provide further clarity and detail to this process, along with additional steps in the process.
July 29, 2025 Board of Trustees Meeting
2011 Records Retention and Disposition
Background for AP revision:
The AP was revised to include specific State of NJ documents required in the records retention and disposition process.
3003 Grade System and Grade Point Average (GPA)
Background for AP revision:
The AP was revised by removing the “FA – Failure and Attendance Grade” section and revising the “Early Alert Warning” to reflect Anthology terminology as “Midterm Grades”.
3101 Academic Honors
Background for AP revision:
The AP was revised by defining the honors delineations for part-time and full-time students as one criterion.
3105 Graduation Variance
Background for P and AP revision:
The policy and AP were revised to provide current terminology and practices related to the ERP implementation process.
3107 Multiple Degrees
Background for P and AP revision:
The policy and AP were revised to provide current terminology and practices related to the ERP implementation process.
3202 Financial Conflict of Interest
Background for policy development:
The policy was developed to protect the credibility and integrity of all investigators involved in research thereby preserving the trust and confidence of the public in all sponsored activities undertaken by the College regardless of the funding source.
5201 Naming Buildings, Educational Spaces, Classroom, Meeting and Public Spaces, and Other Assets
Background for P and AP revision:
The policy was revised to change the scope to Gloucester Campus only since Cumberland Campus buildings are the property of the County of Cumberland.
6006 Third-Party Provider
Background for policy and AP development:
The policy and AP were developed to ensure the quality, ethics, integrity, and transparency of all activities conducted in the name of RCSJ, including services and educational programming delivered by third-party providers.
7105 Lactation Room Accommodations for Employees and Students
Background for AP revision:
The AP was revised to provide updated contact and location information for the Gloucester Campus.
8101 Admissions (General, Selective, Special, and International)
Background for AP revision:
The AP was revised specifically for returning students to complete a new application if returning after one (1) or more years from last date of attendance.
8109 Student Records
Background for AP revision:
The AP was revised to provide current terminology and practices related to the ERP implementation process.
8203 Student Attendance Documentation
Background for AP revision:
The AP was revised to provide current terminology and practices related to the ERP implementation process.
8207 Transfer and Reverse Transfer Students
Background for P and AP revision:
The policy was revised to change a transfer grade from C- to C and the AP includes transfer information under bullet 2, page 2 at the top of the page.
8405 Tuition Waivers and Discounts for Student and Community
Background for AP revision:
The AP was revised to clarify the fees as “per credit”.
June 17, 2025 Board of Trustees Meeting
8307 Hazing Prevention
Background for policy development:
The policy has been developed to be in compliance with both the federal (Stop Campus Hazing Act) and state (Timothy J. Piazza Law) to be effective for implementation as of June 23, 2025.
RCSJ Policies and Administrative Procedures
Showing 1–20 of 255 policies
1000 Series – Board of Trustees
2000 Series – General Administration
Administrative Procedures
Administrative Procedures
Administrative Procedures
Administrative Procedures
Administrative Procedures
Administrative Procedures
3000 Series – Academic Services
Administrative Procedures
Administrative Procedures
Administrative Procedures
FAQs
A college policy is designed to ensure compliance and establish accountability of operating units and individuals affected by the policy. All policies are Board approved.
An administrative procedure provides the guidelines to implement a policy. It does not require Board approval.
The policy office maintains the policy library and assists in the development of new policies and the revision of existing policies that affect the College community.
For More Information
Contact
Meg Resue
Chief of Staff to the President and Board of Trustees
[email protected]
856-415-2101
Gloucester Campus