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College Policies

College Policies

College Policies

A College policy is designed to ensure compliance with applicable laws and regulations, promote operational efficiencies, and enhance the College’s mission or reduce institutional risks. A College policy satisfies all of the following criteria:

  • It has broad application throughout the College;

  • It has senior level approval for issuance and/or significant revision;

  • Resources are available to enforce the policy; and

  • Information is provided to implement the policy.

Contact Us

For questions, concerns or comments, contact:

Meg Resue
Special Assistant to the President and Board of Trustees, Institutional Effectiveness and Policy​
Office of the President
856-415-2101

​​

 Policies

Policy Number Policy Name Series Sub-Series Admin. Procedures Updated
8405 Tuition Waivers for Students and Community 8000 Series – Student Services 8400 – Financial Aid 06/09/2020
5201 Naming Buildings, Educational Spaces, and Other Assets 5000 Series – Facilities 5200 – Miscellaneous 07/01/2019
9011 Lost and Found 9000 Series – Safety and Security 07/01/2019
9013 Parking and Traffic 9000 Series – Safety and Security 11/10/2020
3109 Awarding a Degree Posthumously 3000 Series – Academic Services 3100 - Graduation and Honors 11/10/2020
5103 Indoor Air Quality 5000 Series – Facilities 5100 – Health and Environment 11/10/2020
8007 Student Code of Conduct 8000 Series – Student Services 8000 – Student Conduct and Expectations 09/03/2019
8101 Admissions 8000 Series – Student Services 8100 – Admissions and Testing 07/01/2019
7013 Sexual Misconduct and the Rights of Victims 7000 Series – Human Resources 7000 – Employee Conduct and Behavior 06/09/2020
3003 Grading System and Grade Point Average (GPA) 3000 Series – Academic Services 3000 - Programs 09/08/20
3013 Distance Learning 3000 Series – Academic Services 3000 - Programs 07/01/19
9007 Weapons 9000 Series – Safety and Security 07/01/2019
9001 Campus Security Act (Clery Act) 9000 Series – Safety and Security 07/01/2019
8505 Collection Development 8000 Series – Student Services 8500 – Library 07/01/2019
8503 Library Services 8000 Series – Student Services 8500 – Library 07/01/2019
8407 Military Tuition Assistance Funds 8000 Series – Student Services 8400 – Financial Aid 07/14/2020
8403 Chargeback - Out-of-County 8000 Series – Student Services 8400 – Financial Aid 07/01/2019
8301 Student Clubs and Organizations 8000 Series – Student Services 8300 – Student Organizations and Publications 07/01/2019
8209 Military Activation 8000 Series – Student Services 8200 – Grades and Credits 07/14/2020
8207 Transfer and Reverse Transfer Students 8000 Series – Student Services 8200 – Grades and Credits 07/01/2019
8203 Student Attendance Documentation 8000 Series – Student Services 8200 – Grades and Credits 07/01/2019
8201 Academic Amnesty 8000 Series – Student Services 8200 – Grades and Credits 07/01/2019
8109 Student Records 8000 Series – Student Services 8100 – Admissions and Testing 07/01/2019
8107 Testing Services 8000 Series – Student Services 8100 – Admissions and Testing 07/01/2019
8105 Placement Testing, Foundation Courses, and Testing Exemptions 8000 Series – Student Services 8100 – Admissions and Testing 07/01/2019
8009 Student Rights and Responsibilities 8000 Series – Student Services 8000 – Student Conduct and Expectations 07/01/2019
7503 Safe Opening 7000 Series – Human Resources 7500 – Miscellaneous 07/14/2020
7411 Employment Practices 7000 Series – Human Resources 7400 – General Practices 07/01/2019
7407 Emergency Closings 7000 Series – Human Resources 7400 – General Practices 07/01/2019
2011 Records Retention and Disposition 2000 Series – General Administration 01/14/2020
2009 Open Public Access to Records 2000 Series – General Administration 07/01/2019
2007 College Policies 2000 Series – General Administration 07/01/2019
2003 Executive Representation 2000 Series – General Administration 07/01/2019
7403 Certifying Agents ( Officers) 7000 Series – Human Resources 7400 – General Practices 07/01/2019
8003 Anti-bullying and Intimidation 8000 Series – Student Services 8000 – Student Conduct and Expectations

No associated Administrative Procedure​

07/01/2019
7017 Conscientious Employee Protection (Whistleblower) 7000 Series – Human Resources 7000 – Employee Conduct and Behavior 07/01/2019
7011 Harassment and Discrimination 7000 Series – Human Resources 7000 – Employee Conduct and Behavior 07/01/2019
7001 Affirmative Action and Equal Employment Opportunity (AA/EEO) 7000 Series – Human Resources 7000 – Employee Conduct and Behavior 07/01/2019
7409 Employment Categories 7000 Series – Human Resources 7400 – General Practices 07/01/2019
7419 Volunteer Workers 7000 Series – Human Resources 7400 – General Practices 07/01/2019
7113 Tuition Reimbursement and Waivers 7000 Series – Human Resources 7100 – Benefits 06/09/2020
7111 Workers' Compensation 7000 Series – Human Resources 7100 – Benefits 04/14/2020
7107 Leaves of Absence 7000 Series – Human Resources 7100 – Benefits 07/01/2019
7007 Employee Attendance 7000 Series – Human Resources 7000 – Employee Conduct and Behavior 07/01/2019
3001 Academic Areas 3000 Series – Academic Services 3000 - Programs

No associated Administrative Procedure​

06/09/2020
3101 Academic Honors 3000 Series – Academic Services 3100 - Graduation and Honors 07/01/2019
8205 Student Credit Limit 8000 Series – Student Services 8200 – Grades and Credits

No associated Administrative Procedure​

07/01/2019
7105 Lactation Room Accommodations 7000 Series – Human Resources 7100 – Benefits 07/01/2019
7015 Alcohol and Other Drugs 7000 Series – Human Resources 7000 – Employee Conduct and Behavior 07/01/2019
7009 Employee Conduct and Work Rules 7000 Series – Human Resources 7000 – Employee Conduct and Behavior 07/01/2019
7005 Code of Ethics for College Employees 7000 Series – Human Resources 7000 – Employee Conduct and Behavior

No associated Administrative Procedure​

07/01/2019
6007 Budgeting 6000 Series – Finance 6000 – Cash and Contracts 07/01/2019
7101 Health Insurance, Waiver of Coverage, and Continuation of Benefits 7000 Series – Human Resources 7100 – Benefits 07/01/2019
4009 Web Conferencing 4000 Series – Innovation and Technology 07/14/2020
4005 Online Proctoring 4000 Series – Innovation and Technology 07/14/2020
4001 Acceptable Use of Technological Resources 4000 Series – Innovation and Technology 07/01/2019
7421 Telecommuting for Employees 7000 Series – Human Resources 7400 – General Practices 07/14/2020
4007 Learning Management System 4000 Series – Innovation and Technology 07/14/2020
8409 Second Degree Student Financial Aid 8000 Series – Student Services 8400 – Financial Aid

No associated Administrative Procedure​

07/01/2019
8401 Financial Aid 8000 Series – Student Services 8400 – Financial Aid 06/09/2020
7203 Grievances 7000 Series – Human Resources 7200 – Union 07/01/2019
7109 Unused Sick Leave Retirement Compensation 7000 Series – Human Resources 7100 – Benefits 07/01/2019
9009 Animals on Campus 9000 Series – Safety and Security

No associated Administrative Procedure​

07/01/2019
9005 Office of Safety and Security 9000 Series – Safety and Security

No associated Administrative Procedure​

07/01/2019
9003 Emergency Operations Plan 9000 Series – Safety and Security

No associated Administrative Procedure​

07/01/2019
8501 Library Bill of Rights 8000 Series – Student Services 8500 – Library

No associated Administrative Procedure​

07/01/2019
8305 Fraternities and Sororities 8000 Series – Student Services 8300 – Student Organizations and Publications

No associated Administrative Procedure​

07/01/2019
8303 Student Publications 8000 Series – Student Services 8300 – Student Organizations and Publications

No associated Administrative Procedure​

07/01/2019
8111 Preferred Name 8000 Series – Student Services 8100 – Admissions and Testing 07/01/2019
8103 Criminal History Background Checks for Students 8000 Series – Student Services 8100 – Admissions and Testing 07/01/2019
8005 Student Appeals 8000 Series – Student Services 8000 – Student Conduct and Expectations 07/01/2019
8001 Academic Integrity 8000 Series – Student Services 8000 – Student Conduct and Expectations 07/01/2019
7501 Employee Recognition Awards 7000 Series – Human Resources 7500 – Miscellaneous 07/01/2019
7417 Human Resources Candidate Reimbursement 7000 Series – Human Resources 7400 – General Practices 07/01/2019
7415 Personnel Files 7000 Series – Human Resources 7400 – General Practices 07/01/2019
7413 Nepotism 7000 Series – Human Resources 7400 – General Practices 07/01/2019
7405 Continuing Outside Employment 7000 Series – Human Resources 7400 – General Practices 07/01/2019
7401 Background Checks and Self-Disclosure 7000 Series – Human Resources 7400 – General Practices 07/01/2019
7305 Teaching Qualifications 7000 Series – Human Resources 7300 – Faculty

No associated Administrative Procedure​

07/01/2019
7303 Faculty Tenure 7000 Series – Human Resources 7300 – Faculty

No associated Administrative Procedure​

07/01/2019
7301 Faculty Substitutes 7000 Series – Human Resources 7300 – Faculty 07/01/2019
7201 Collective Bargaining 7000 Series – Human Resources 7200 – Union

No associated Administrative Procedure​

07/01/2019
7103 Holidays 7000 Series – Human Resources 7100 – Benefits

No associated Administrative Procedure​

07/01/2019
7003 Employee Class Attendance During Work Hours 7000 Series – Human Resources 7000 – Employee Conduct and Behavior 07/01/2019
5107 Stormwater Regulation Compliance 5000 Series – Facilities 5100 – Health and Environment

No associated Administrative Procedure​

07/01/2019
5105 Smoke and Tobacco Free Environment 5000 Series – Facilities 5100 – Health and Environment 07/01/2019
5101 Alcoholic Beverages on Campus 5000 Series – Facilities 5100 – Health and Environment 07/01/2019
5007 Use of College Vehicles 5000 Series – Facilities 5000 – Facilities and Vehicles 07/01/2019
5005 Hanging of Pictures and Decorations 5000 Series – Facilities 5000 – Facilities and Vehicles

No associated Administrative Procedure​

07/01/2019
5003 Distributing and Posting Materials 5000 Series – Facilities 5000 – Facilities and Vehicles 07/01/2019
5001 Use of Facilities 5000 Series – Facilities 5000 – Facilities and Vehicles 07/01/2019
3203 Intellectual Property 3000 Series – Academic Services 3200 - Research and Grants 07/01/2019
1009 Board Travel and Conferences 1000 – Board of Trustees

No associated Administrative Procedure​

07/01/2019
3403 Cooperation with Other County Colleges 3000 Series – Academic Services 3400 – Miscellaneous

No associated Administrative Procedure​

07/01/2019
1007 Presidential Searches 1000 – Board of Trustees

No associated Administrative Procedure​

07/01/2019
6301 Gift Acceptance 6000 Series – Finance 6300 – Miscellaneous 07/01/2019
6203 Tuition and Fees 6000 Series – Finance 6200 – Tuition

No associated Administrative Procedure​

07/01/2019
6201 Student Payments, Delinquent Accounts, and Refunds 6000 Series – Finance 6200 – Tuition 07/01/2019
6115 Travel Authorization and Reimbursement 6000 Series – Finance 6100 – Financial Controls 07/01/2019
6113 Sale or Other Disposition of College Property 6000 Series – Finance 6100 – Financial Controls 07/01/2019
6109 General Ledger and Chart of Accounts 6000 Series – Finance 6100 – Financial Controls 07/01/2019
6111 Insurance 6000 Series – Finance 6100 – Financial Controls 07/01/2019
6107 Fixed Assets 6000 Series – Finance 6100 – Financial Controls 07/01/2019
6105 Credit Card 6000 Series – Finance 6100 – Financial Controls 07/01/2019
6103 Check Writing and Signatory Authority 6000 Series – Finance 6100 – Financial Controls 07/01/2019
6101 Annual Audit 6000 Series – Finance 6100 – Financial Controls 07/01/2019
6011 Petty Cash and Cash Management 6000 Series – Finance 6000 – Cash and Contracts 07/01/2019
6009 Payroll 6000 Series – Finance 6000 – Cash and Contracts 07/01/2019
6005 Bidding and Procurement 6000 Series – Finance 6000 – Cash and Contracts 07/01/2019
6003 Banking and Investing 6000 Series – Finance 6000 – Cash and Contracts 07/01/2019
6001 Accounts Payable 6000 Series – Finance 6000 – Cash and Contracts 07/01/2019
2017 Travel Excursions 2000 Series – General Administration 07/01/2019
2013 The College's Role in the Workforce 2000 Series – General Administration

No associated Administrative Procedure​

07/01/2019
2005 Educational Programs 2000 Series – General Administration 07/01/2019
2001 Minors on Campus 2000 Series – General Administration 07/01/2019
1001 By-Laws 1000 – Board of Trustees

No associated Administrative Procedure​

07/01/2019
3401 Art Collection 3000 Series – Academic Services 3400 – Miscellaneous 07/01/2019
3303 Student Attendance 3000 Series – Academic Services 3300 - Attendance 07/01/2019
3301 Academic Progress, Probation, and Leave 3000 Series – Academic Services 3300 - Attendance 07/01/2019
3207 Live Organisms in the Classroom and Laboratory 3000 Series – Academic Services 3200 - Research and Grants 07/01/2019
3205 Institutional Review Board 3000 Series – Academic Services 3200 - Research and Grants 07/01/2019
3201 Grant and Sponsored Projects 3000 Series – Academic Services 3200 - Research and Grants 07/01/2019
3105 Graduation Variance 3000 Series – Academic Services 3100 - Graduation and Honors 07/01/2019
3103 Degree Certificate Requirements 3000 Series – Academic Services 3100 - Graduation and Honors 07/01/2019
3107 Multiple Degrees 3000 Series – Academic Services 3100 - Graduation and Honors 07/01/2019
3011 Programs and Courses 3000 Series – Academic Services 3000 - Programs

No associated Administrative Procedure​

07/01/2019
3007 Physical Therapist Assistant Non-Represented Staff 3000 Series – Academic Services 3000 - Programs

No associated Administrative Procedure​

07/01/2019
3005 Health, Physical Education, and Recreation 3000 Series – Academic Services 3000 - Programs

No associated Administrative Procedure​

07/01/2019
3009 Program Review 3000 Series – Academic Services 3000 - Programs 07/01/2019
2015 Solicitation on Campus 2000 Series – General Administration

No associated Administrative Procedure​

07/01/2019
1005 Trustee Orientation 1000 – Board of Trustees

No associated Administrative Procedure​

07/01/2019
1003 Code of Ethics 1000 – Board of Trustees

No associated Administrative Procedure​

07/01/2019
Gloucester; Cumberland