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Phi Theta Kappa

Officer Elections

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Phi Theta Kappa Chapter Leadership

Each PTK chapter is led by an Executive Board consisting of five student officers who play a crucial role in guiding the chapter’s activities and initiatives.

Officer Elections & Responsibilities:

✔ Election Timing: Officers are elected each April by chapter members.

✔ Leadership Role: The Executive Board collaborates with Chapter Advisors to develop and oversee programming and activities for the next academic year.

✔ Key Responsibilities:

    • Organizing chapter events and initiatives.
    • Encouraging member engagement and participat​ion.
    • Representing PTK at college and community events.

Serving as a PTK officer is a great opportunity to gain leadership experience, develop professional skills, and make a meaningful impact within the chapter and college community.​

​Chapter Officer Roles & Responsibilities

Chapter President   

  • preside over all business meetings.
  • appoints and establish any necessary committees.
  • serve as an ex-officio member on all committees.
  • lead chapter officers' team in developing chapter goals and programs for the year.
  • represent the chapter at any college or regional functions, meetings, committees and/or Hallmark activities.
  • appoint a committee to review and/or revise the chapter's Bylaws annually.
  • assist in the recruitment of members for the Hallmark's essay writing team.
  • work with Chapter Advisor(s) and Vice President of Leadership in coordinating annual officers' elections.
  • work with Chapter Advisor(s) and Vice President of Leadership in coordinating annual officers' elections.
  • work with Vice President of Communications on submission of chapter activities and Five-Star Chapter Updates.
  • vote only in case of a tie.
  • assist the Chapter Advisor(s) in preparing the Annual Report to be sent to PTK Headquarters each spring.

Executive Vice-President   

  • perform all duties of the president in the event of his/her absence.
  • take roll at the meetings.
  • coordinate all committees.
  • lead the committee reviewing the chapter By-laws and assist with the annual report.
  • act as primary support to Hallmarks Vice Presidents in planning and implementing the chapter's Hallmarks activities and Service Project, including coordinating the chapter's annual participation in the Middle States and International Hallmarks programs.
  • assists in the recruitment of members for the Hallmarks writing team.
  • is the liaison to the RCSJ administration and the Student Government Association (SGA)
  • works with Chapter Advisor in coordinating annual officers' elections.

Vice-President of Hallmarks.    

  • oversees Chapter's Hallmark activities.
  • oversees chapter activities related to the Honors Study Topic and Honors Seminars.
  • works with the Chapter Advisor and Vice President of Membership & Communications in coordinating new member orientations.
  • is co-chair of the Induction Committee and participates in the planning of each induction ceremony.
  • assists in the recruitment of members for the Hallmarks writing team.
  • oversees and coordinates Chapter's implementation of International Service Project, the College Project, RCSJ service-related activities, and other community assistance projects the chapter may decide on.
  • works with Chapter Advisor in coordinating annual officers' elections

Vice-President of Membership & Communication   

  • through various means coordinate and engineer the Chapter's timely communications to the membership, the College community, the Middle States Region and PTK Headquarters.
  • coordinate and or delegate members' contribution in developing content for the chapter's website, social media accounts, bulletin board, work with the College's Public Relations Office in requesting press releases whenever possible to the area's electronic and print media.
  • assists in the submission of chapter activities and Five-Star Chapter Update Forms
  • assists Chapter Advisor(s) in managing eligibility lists.
  • works with Vice President of Hallmarks and Chapter Advisor(s) in scheduling prospective new member orientations.
  • is co-chair of the Induction Committee and participates in the planning of each induction ceremony.
  • coordinates collection on new provisional members' applications.
  • assists Vice President of Hallmarks and others on officers' team in recruiting members for various chapter projects.
  • assists in the recruitment of members for the Hallmarks essay writing team.

Secretary   

  • take and read the minutes of meetings.
  • distribute electronic-copies of each meeting's minutes to chapter officers and Advisor(s).
  • make minutes available to the membership via the chapter's website and/or any other means of dissemination.
  • maintain records of the meetings and chapter functions      
  • prepare and maintain the chapter scrapbook for regional, state, and International meetings and conventions.
  • maintain a file of Chapter Correspondence.
  • notify members to be placed on academic probation.
  • keeps a permanent record of all by-laws on file in the Rho Gamma Chapter office.
  • assist the Chapter Advisor(s) in preparing the Annual Report to be sent to PTK Headquarters each spring.​​​
   
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​Eligibility & Term for PTK Chapter Officers

Any Phi Theta Kappa member in good standing with both the college and the chapter is eligible to run for an elected officer position on the Chapter Executive Board, provided they meet the following requirements:

Eligibility Criteria:

✔ Must be a current PTK member in good standing.

✔ Must be enrolled in at least 6 credits at the time of election.

Term of Office:

📅 Duration:One year

📆 Term Start

:June 1

📆 Term End:May 31 of the following academic year

Serving as a PTK officer is an excellent opportunity to develop leadership skills, contribute to chapter success, and build a stronger connection with the college and community.


Benefits of Being a PTK Chapter Officer

Serving as a PTK Chapter Officer is a rewarding opportunity that provides both personal and professional growth. Here are some key benefits:

🎯 Develop & Enhance Leadership Skills – Gain valuable leadership experience that will help in both academics and career advancement.

🤝 Network with College Administration – Build strong connections with the College President and other key campus leaders.

🌟 Engage with PTK’s Four Hallmarks:

    • Service – Organize and lead impactful community service projects.
    • Fellowship – Create meaningful relationships with like-minded peers.
    • Scholarship – Strengthen academic achievements and opportunities.
    • Leadership – Guide and inspire other PTK members.

🏫 Make an Impact on Campus – Help shape chapter initiatives and promote student success.

📚 Strengthen Scholarship Applications – PTK officers stand out when applying for scholarships and transfer opportunities.

✈ Travel Opportunities – Attend regional and international PTK conferences, gaining exposure to new ideas and networking with students and leaders from other chapters.

👫 Meet New Friends – Connect with students who share your passion for academic excellence and service.

💡 Push Your Limits – Challenge yourself to grow in ways you may not have imagined.

Becoming a PTK Officer is an unmatched experience that builds skills, relationships, and future opportunities! 

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Officer Application​​

Step 1: Read the Chapter Officer Roles and Responsibilities

Step 2: Complete the Candidate Application

All applications, including the required essay, mu be received no later than 5pm on March 29, 2025.​


If you have any questions regarding the election process or want to learn more about the responsibilities, please contact a chapter advisor.


Gloucester; Cumberland