Policies & Procedures

Name: Open Public Access to Records
Policy Number: AP-2009
Approved Date: 07/01/19
Most Recent Revision: 07/1/19
Series: General Administration

Administrative Procedure: 2009

OPEN PUBLIC ACCESS TO RECORDS

The Law

In compliance with NJSA 47:1A-1 et seq., also known as the Open Public Records Act (“OPRA”), the College will appoint a custodian of government records (“custodian”) to comply will all provisions of the Act.

Access

The custodian will develop the capacity to receive and respond to all written, hand-delivered, mailed, electronically transmitted, or otherwise conveyed requests for public documents and records.

As soon as possible, but not later than seven (7) business days after receiving the request, access to or copies or electronic formats of the document will be made available provided the record is available and not in storage or archived.

Form

The custodian will provide the request form for use by any person who requests access to College records by emailing:

Fees

The College will charge the following fees for copies:

  • Letter size pages 5¢ per page
  • Legal size pages 7¢ per page
  • Electronic transmission no charge
  • Other materials (CD, DVD, etc) actual cost of material
  • Delivery delivery/postage fees additional depending upon

delivery type.

  • Extras special service charge dependent upon request.
  • Protected From Disclosure
  • The custodian will redact from records any information that would disclose social security numbers, credit card numbers, unlisted telephone, and/or driver license numbers.
  • The custodian will make the initial determination whether access should be denied because:
  • the requested record or information is exempt from public access or excluded from the definition of government record;
  • disclosure would violate individual privacy rights; or
  • the requested record or information sought pertains to an investigation in progress and disclosure would be harmful to the public interest.

Point of Contact

The custodian answers to the President of the College and is the principal point of contact for all OPRA requests:

Custodian of Government Records

Rowan College of South Jersey

College Center, Room 117

1400 Tanyard Road

Sewell, New Jersey 08080

Reaffirmed: 12/16/25

References:

Rowan College of South Jersey Board of Trustees Policy Manual, 2009 Open Public Access to Records and 8109 Student Records

Rowan College of South Jersey Administrative Procedure, 8109 Student Records

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